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Health, Safety, and Risk Management Software

April 21, 2022

Enterprises - small and large - rely on state-of-the-art software to automate and manage the difficult aspects of their business. This is where Health and Safety Software comes into play. The process of automating your business doesn’t stop with tracking your employees’ hours, nor does it stop with automating your customer relationships as much as possible. These are features that every regular business can use, but as your establishment grows and your workforce increases proportionally, there comes a time when you need to invest in more specialised pieces of software.

Health and Safety Management Software is an overarching term for a wider collection of tools and solutions that help in managing risk, assets, and audits or inspections. These tools are an irreplaceable asset for businesses that deal in services or handle materials which may potentially involve risks. Whether the risk is financial or not is of no consequence, because at the end of the day, people hold businesses responsible for unforeseen circumstances.

Let’s go through some of the key features that health and safety solutions include.

Auditing and Compliance Tracking

Businesses in many industries must follow the standards set by the governing parties relevant to them. These standards often come in the form of checklists, and these checklists become increasingly difficult to manage as your business grows. That’s what makes auditing and compliance software so important.

Auditing and compliance software provides ongoing assurance that your internal standards as well as external standards you are required to comply with, are being met. These tools give you the confidence that your business will always be up to date with the latest changes in regulations. 

Auditing and compliance systems streamline the process of conducting internal audits, surveys, and provide incident reporting functionality along with management of said incident.

Incident Reporting and Management

Businesses do not have the luxury of ignoring incidents. Employees ask questions and so do your customers, which is precisely why health and safety solutions come with incident reporting software. These solutions ensure that your management can keep an eye on the progress and resolution of every incident that takes place under your roof.

From the first moment of an incident occurring, to tracking it until resolution, these solutions will ensure that your business does everything by the book. But not all incidents are accidental, employees often have information that could be valuable to you, which is why you will need a system that allows you to create diverse forms, such as anonymous whistleblower forms.

Risk Management and Assessment

Humans are not perfect, and we often overlook things that should be obvious, which is why businesses look to risk management solutions. Risk management software can help you to assess and manage risks before they become big issues and report on incidents if they happen to occur. 

Making sure that the people who are working for you are aware of all the risks involved is your core responsibility as an employer. Not disclosing the risk involved can open you up to serious legal ramifications. Any well-rounded health and safety system will be equipped with extensive risk management and assessment tools

Training and instructional content

A good Learning Management System (LMS) is an essential tool for businesses. It ensures that your team are well trained in their role and with your company and helps to keep your employees up-to-date with any business and industry changes.

Your business’ SPOT Content (Single Point of Truth)

Learn Central introduces SPOT Content to fix one of the biggest problems that businesses face in terms of communication and instructional content, conflicting information. Established businesses that have been around for a while often have conflicting information buried deep in policies, news articles, training materials, etc.

A SPOT fixes the issue of conflicting information by automatically generating newer versions of your resources and pushing them out to all the relevant parties. Imagine that, not having to reread and recreate manuals, instead, you simply change content in a single spot and all of your content is now consistent.

Learning Content

A LMS is a necessity for any business serious about staff development and properly training and inducting staff. A good LMS is also going to be instrumental in improving safety and managing risks for your business. 

Any good LMS will give you complete confidence that compliance is a non-issue and that your staff are well-trained when any major changes occur. Your LMS will allow you to push out reminder notifications when a staff member has been enrolled in a training program or when changes have been made to a program that they need to be refreshed on. With an LMS, you will be able to conduct training in a personalised and engaging way. With flexible assessment types such as workshops, quizzes, remote assessments, etc. will satisfy the needs of every learner and will ensure that you get the message across in a clear way.

Summary

Every business is different and there’s no point in taking a ‘one size fits all’ approach to health and safety software. That’s why at Op Central, we consult with you to find out if we are the best solution for your business. Our team has the expertise to advise you on what the best solution for your business is.

So, if you are interested in a health and safety solution to help you revolutionise your business, our team will gladly collaborate with you to cover all the bases. Schedule a live demo of Op Central today and find out if our software is the right solution for you.

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